South Cerney Youth Football Club (SCYFC)
Last updated: 2026

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Introduction

South Cerney Youth Football Club ("SCYFC", "we", "our", or "us") is committed to protecting the privacy and personal information of our players, parents, guardians, volunteers, and website users.

This Privacy Policy explains what information we collect, why we collect it, how we use it, how long we keep it, and the rights you have regarding your personal information.

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Information We Collect

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When registering a player or contacting the club, we may collect:

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Player Information

• Full name

• Date of birth

• Contact details (where applicable)

• Medical information relevant to participation in football (For player welfare, safeguarding, and participation in football activities)

• Photographs and team images

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Parent or Guardian Information

• Full name

• Date of birth

• Email address

• Telephone number

• Emergency contact details

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Website Contact Form Information

• Name

• Email address

• Telephone number (if provided)

• Message contents

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Why We Collect Your Information

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We collect and use personal information to:

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• Register players with the North Wiltshire Football Association and other relevant football governing bodies where required

• Organise teams, fixtures, training sessions, and club activities

• Communicate with players, parents, and guardians

• Manage player welfare and safeguarding responsibilities

• Maintain emergency and medical information where necessary

• Respond to enquiries submitted through our website

• Promote club activities through photographs where permission has been provided

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How We Store and Protect Information

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We take reasonable steps to keep personal information secure and protect it from unauthorised access, disclosure, alteration, or loss.

Access to personal information is limited to authorised club officials and volunteers who require it for club administration and safeguarding purposes.

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How Long We Keep Information

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Player and parent information is retained for one football season.

At the end of each season, personal information is securely deleted unless there is a legal, safeguarding, insurance, or regulatory reason requiring it to be retained for longer.

Individuals may also request deletion of their information before the end of the season by contacting:

Email: scyfcregistrations@gmail.com

Please note that some information may need to be retained where required by football governing bodies, safeguarding obligations, insurance requirements, or applicable law.

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Sharing Information

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We do not sell personal information.

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Information may be shared only where necessary with:

• The North Wiltshire Football Association

• Relevant football governing bodies and leagues

• Safeguarding officers

• Emergency services or medical professionals where required to protect a player's health or safety

• Legal or regulatory authorities where required by law

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Photographs

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The club may use photographs of players and teams for club-related purposes, including:

• Club communications

• Match reports

• Social media

• The club website

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Where appropriate, parental or guardian permission will be obtained before photographs are used.

 

Your Rights

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Under UK data protection law, you may have the right to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of your information

• Object to certain uses of your information

• Request restriction of processing in certain circumstances

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To exercise any of these rights, please contact:

Email: scyfcregistrations@gmail.com

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Contact Us

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If you have any questions about this Privacy Policy or how your information is handled, please contact:

South Cerney Youth Football Club

Email: scyfcregistrations@gmail.com

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Changes to This Policy

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We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.